Vendor & Partner Logistics
Event Location
The event is located on the campus of Sunriver Nature Center & Observatory (57245 River Road). Activities will be dispersed throughout the campus.
Weather
This is a rain or shine event. All vendor/partner booths are located outdoors.
Arrival and Booth Set-up
– Event and booth set-up begins at 7:30am and ends at 9:15am. You will be able to unload directly at your booth space. All vehicles must be off the campus pathways and parked by 9:15am.
– You will be directed to your specific booth space when you arrive. All vendor/partner spaces are located outdoors.
– Once you have unloaded your vehicle, you will be instructed where to park. Please do not park in the guest lot.
– Your booth should be ready to go by 9:45am. The event starts at 10am.
Preparation & Day-of
– Standard booth space is 10’x10′. Additional space is available up to a 20’x40’ footprint. Please let us know ahead of time if you will need a larger space.
– Please bring your own canopy, tie-downs, tables, and seating for your space unless you have made prior arrangements with SNCO.
– Wind gusts can be hazardous to event attendees if booth components are not secured. Please make sure to secure your booth with sandbags, concrete blocks, or other weighted system.
– Power will only be provided to food vendors. Please be prepared to provide your own if needed.
– Wi-Fi is available in some event locations, but not all. Please see event staff for the password on event day.
– The nature center will not have extra cash/change available.
– Vendors/partners are invited to use the non-public restroom inside of the Pozzi building.
– Please plan to be outdoors for the entirety of the event. Wind, rain, and even snow are a possibility during October in Central Oregon; please plan accordingly.
Break Down & Post Event
Vehicles may access event area for loading after 3pm. Be aware that there may still be visitors on site. Please use caution and drive slowly.
Day-of Contact
Kelli Neumann, Program Director, will be your main contact on event day. However, feel free to seek out any staff member if you have questions or need assistance.
Fees
Vendor fees are 10% of total gross sales, not to exceed $100. Vendor fees are due by 5pm, Monday, October 11. If you would like to settle your fee at the end of the event, please see Kelli. Cash, check or credit card are accepted. Otherwise, please call Kelli by 10/11 pay with a credit card over the phone.
Advertising
Please help us get the word out about this event within your networks. You can download social media graphics from this page. SNCO is on Facebook and Instagram, please feel free to share the event, post info to your pages and stories. Posters are available if you have a space where you would like to display one. Please contact Kelli for a poster.
